Essential Trading Co-operative Ltd | New Customer Registration

Please ONLY complete this form if you are not an existing customer and would like to begin trading with us.

Our dedicated customer services team can answer any questions you may have and are here to guide you through the registration process.
Telephone: +44 (0)117 9430 812 - Email: newbiz@essential-trading.coop

Please note that as a wholesaler we cannot supply individual members of the public.

Required information is denoted with a *

Name and contact details

*Business/Buying Group Name:		*Contact name:
*Telephone:		*Email address:

Accounts Dept:	- tick if contact/phone/email is as above
*Accounts Phone:		*Accounts contact:
		*Accounts Email:

Delivery Address:		Billing Address:
*Address 1:		*Address 1:
*Address 2:		*Address 2:
*Address 3:		*Address 3:
*Address 4:		*Address 4:
*Postcode:		*Postcode:
*Country:		*Country:

Proof of Trade: e.g. Web address/Social Media		*Type of business:
Upload Proof: (.pdf,.png,.jpg,.jpeg,.gif only)		*Business status:
		*If other, please specify:
*How you found us?		*Company reg no:
*If other, please specify:		*Company VAT no:
*Prefer shopping by:		*Prefer paying by:


Additional information
If you are a fellow Co-operative, please tick here:
If you are interested in our mixing or own label service, please tick here:
If you require a paper copy of our catalogue please tick here:
Sign up for the Essential monthly e-bulletin:
Important - deliveries are made in large vehicles so please provide information regarding any delivery or access restrictions, e.g street access for lorries, parking restrictions, opening/closing times for your premises. Also please tell us a bit about your business and any other relevant information:


Terms & Conditions
TERMS OF TRADE HOURS OF BUSINESS 9.00am - 5.00pm Monday to Friday. We supply trading businesses only and reserve the right to refuse trade to any customer or potential customer. Please note the goods we supply must be for business use. ORDERS FOR DELIVERY This service is free of charge provided our minimum order values are met: these are published elsewhere in this price list. We reserve the right to refuse delivery if our terms of trade are not met. Deliveries are made throughout the day and specific times cannot be provided. Delivery times may vary from week to week. PRIORITY SERVICE Priority service orders are placed before close of business two working days before the day of delivery. Priority service enables us to call customers with shortages and possible substitutions. Orders placed on the day before delivery are subject to our standard service. Additions to main orders may be placed by 11am on the working day before delivery. Details of Priority service versus Standard service are published in our pricelist. ORDERS FOR COLLECTION Our warehouse is open from 9:00am to 5:00pm for collections. For Trade accounts the minimum order value for collection is £60.00. The last order time for same day collection is 2:30pm; orders placed after this time will be ready for collection the following working day from 11am. For buying groups’ collection, the minimum order value is the same as that of delivered orders. We require that orders be collected within 5 working days of being placed – if this is not possible, please contact us to make other arrangements. Orders that are not collected within 5 working days and where other arrangements have not been made may be subject to a cancellation fee of 20% of the order value. DISCOUNTS Our discount scale is based on order value and delivery or pick up details. Please ask Sales about the discount we can offer you. PAYMENTS We are no longer able to accept cash payments. Please pay by cheque on delivery, unless prior arrangements have been made. Returned or represented cheques are liable to a minimum charge of £10.00. Payment by Bank transfer, Debit card, Credit card or by Direct Debit may be arranged through Customer Accounts, please call 0845 458 1460 for further details. All goods remain the property of Essential Trading until paid in full. Prices and pack sizes are correct at the time of going to print and are subject to market change without notice. INVOICE SIGNING All orders must be checked and signed for at the time of delivery/collection by the customer or their agent and an Essential Trading member of staff. Any errors will be noted at the point of delivery/collection. Please note that once a signature has been received we will not accept liability for errors. CREDIT CLAIMS By prior agreement with our credit claim department only. We reserve the right to dismiss claims. We do not give cash refunds. Please refer to the claims procedure described in the previous pages. RETURNS By prior agreement with our credit claim department only. We do not offer goods on a sale or return basis. We reserve the right to dismiss requests for the return of goods. LATE CANCELLATION In the unlikely event that you find you no longer require your order and you wish to make a cancellation please be aware that we reserve the right to charge a cancellation fee. The fee is only applicable on orders cancelled with less than 24 hours notice from the date of delivery or collection. The cancellation charge levied will be equivalent to 20% of the order value to reflect our lost time in collating and loading the order. Where more than 24 Hours notice is given then we may be able to cancel an order without charge. SPECIAL ORDER ITEMS We can obtain items for you which are not part of our normal stockholding. However if goods are ordered in this way, we ask customers to guarantee purchase of the goods once they have arrived at our depot. We cannot accept return of Special Order items. Please note these items may take over four weeks from ordering to delivery. CONDITIONS OF SALE 1. DEFINITIONS 1.1 "The Seller" means Essential Trading Co-operative Ltd. 1.2 "The Buyer" means the person, firm or company named as such on the invoice. 2. OTHER TERMS OR REPRESENTATIONS 2.1 All contracts are subject to the seller's conditions of sale as printed herein. 2.2 The seller shall not be bound by any variation, waiver or addition to these terms unless the same is agreed in writing. 2.3 These conditions shall supersede and override any conditions of purchase stipulated by the buyer except and to the extent that any conditions of purchase are agreed in writing by the seller. 3. DESCRIPTION AND QUALITY 3.1 Unless otherwise stated the quality shall be equal to the fair and average quality of that particular year's crop. 3.2 Due to the nature of many of the products sold by the seller, no guarantee can be given of 100% purity. 3.3 The seller is unable to make condition or warranty as to the suitability of goods for any particular purpose and it shall be the buyer's responsibility to ensure that any goods contracted for or supplied are suitable, or put them into such a condition as will render them suitable, for any particular purpose. 3.4 Due to the perishable nature of the goods sold, the seller is unable to make condition or warranty as to the length of time for which goods will remain fit for consumption. It is the responsibility of the buyer to ensure that goods are fumigated as necessary. 3.5 Should any goods not conform with their description or sample or not be of merchantable quality then such goods shall be accepted, but a fair allowance shall be made which shall be the buyer's sole remedy. Such allowance to be limited to the appropriate proportion of the purchase price. The buyer shall forfeit the right to claim such an allowance if the claim is not made within seven days of delivery. 3.6 When the condition of any goods is changed by virtue of processes initiated by buyers/receiver, the goods are deemed to be accepted and no claims can then be considered. 4. ESTIMATION 4.1 The quantities contracted for sale are estimated. The words "about" or "more or less" or similar words when applied to the contract quantity mean that the quantity to be shipped or delivered will not be more than 10% more or less than the quantity specified. 5. PRICE 5.1 The price of any contract is based on current costing. Should the price to the seller be increased due to any increases in freight, duty, levy, minimum import price, value added tax, insurance, transport, landing or warehousing or other charges, then such increases shall be for the buyer's account. 6. PAYMENT 6.1 All goods shall be paid for at the time of receipt, unless previously arranged in writing. 6.2 There will be a charge of 1% (with a minimum charge of £5) for every two weeks, or part thereof, delay in payment. Cheques returned to the seller will be charged at 1% of cheque value (minimum charge £10), plus 1% of cheque value (minimum charge £5) for each representation. 6.3 Payment by cheque or any other negotiable instrument will be deemed conditional payment. 7. RIGHTS TO TERMINATE OR DELAY 7.1 The seller shall have at any time the right to demand from the buyer payment of all overdue accounts, whether for goods supplied under this or any contract of sale and in the event of the buyer failing to comply with such a demand, the seller may delay delivery until such overdue accounts are paid. 7.2 If the buyer should become insolvent, go into or be placed in receivership or liquidation, has suspended payment of debts or is making any arrangements with creditors the seller may, without prejudice to any other right which s/he may be entitled hereunder or otherwise, terminate the contract forthwith (or upon notice as the seller thinks fit). 8. FORCE MAJEURE 8.1 In the event of contingencies beyond the control of the seller (such as fire, accident, war, flood, interruption of traffic or of production, lack of shipping space, regulations or restrictions by any Government, alteration of regulations, lack of import or export license, strikes, lock-outs, civil disturbances or any case of Force Majeure) or of any other cause interfering with the manufacture or delivery of the goods, the seller will not be liable for any loss caused by non-delivery or delay, or postponement of delivery. 9. DELIVERY 9.1 Shipment and delivered dates are given in good faith, but are only estimates made by the seller and are not guaranteed. 9.2 The seller may, at its sole discretion, make any delivery by instalments. 9.3 Where delivery is made by instalments each delivery shall be considered a separate contract, and each instalment shall be paid for separately. 10. LOSS OR DAMAGE 10.1 It shall be the responsibility of the buyer to notify the carrier, warehouse and seller of any loss or damage to goods in writing within seven days from the date of delivery, or if goods are sold ex-store the within seven days of the date of delivery order. 10.2 The buyer shall be debarred from recovering any losses resulting directly or indirectly from any loss or damage if s/he fails to comply with 10.1. 10.3 In any event the seller shall not be liable for loss of profits or consequential loss or damage howsoever caused or occasioned. 11. CONTAINERISATION 11.1 Any demurrage caused or resulting from the buyer being unable to take delivery or arising from the detention of containers at the buyer's premises or the premises of their agents or contractors shall be for the buyer's account. 11.2 The buyer is responsible for ensuring that the seal affixed to the container is affixed and intact at the time of delivery and when a seal is broken or missing at the time of delivery this must be noted on the carrier's receipt. In the absence of such notification no claim whatsoever shall be entertained by the seller. 11.3 Any deficiencies, shortages or damages must be noted clearly on the carrier's receipt at the container is accepted and unloaded. 11.4 Any claim in writing must be made to the carrier and the seller on the day of delivery. 12. PROPERTY AND RISK 12.1 Property in the goods shall remain with the seller until the buyer has made full payment for them. 12.2 Until property passes to the buyer the buyer shall keep the goods separate and readily identifiable as the property of the seller. 12.3 Property in the goods shall not pass to the buyer until the buyer has discharged all outstanding liabilities to the seller. 12.4 If, before property passes to the buyer, the buyer sells the goods the buyer shall receive the proceeds of sale thereof on trust for the seller and shall keep such monies separate from other monies. 12.5 Risk to the goods shall pass to the buyer on delivery or upon the seller issuing a delivery order in favour of the buyer. 13. AGENTS 13.1 Where the buyer is acting on behalf of a principal, whether disclosed or not, the buyer shall be personally responsible for the performance of the contract by the principal. 14. PROPER LAW 14.1 This contract shall be governed by English law. 15. DISPUTES 15.1 Any dispute arising out of this contract shall be settled by arbitration in Bristol in accordance with the rules of the appropriate trade association.
I agree with the above T&Cs

In order to complete your application for credit terms, please provide trade references from two of your current suppliers (banks excluded). We will also carry out a routine financial assessment of your business, using an external credit checking service. If you have any questions about this process, please call Customer Accounts on 0117 9430811.
Required information is denoted with a *
Credit References for '?'


Reference 1:		Reference 2:
*Business name:		*Business name:
*Address 1:		*Address 1:
Address 2:		Address 2:
Address 3:		Address 3:
Address 4:		Address 4:
*Postcode:		*Postcode:
Country:		Country:

Telephone:		Telephone:
Fax:		Fax:
Email:		Email:

Please indicate the period of credit that you require.

Payment Terms Requested:

Payment for goods becomes due according to the terms requested above, once those terms have been agreed and confirmed. If you have cause to dispute an invoice or have a valid reason to delay payment, you should inform Essential Trading before the payment due date, otherwise we will assume that the invoice is agreed and expect payment on time. If payment is not received on time, we reserve the right to charge interest and recovery costs, if necessary. The account will be put on hold automatically if payment has not been received two weeks after the due date. All goods remain the property of Essential Trading until paid in full.
I Agree to the terms above:
By ticking this box I agree that I: have read and understood the above terms of a Credit account with Essential Trading Co-operative Ltd understand that these terms are without prejudice to the standard Conditions of Sale agree that these terms will govern all trading between us.

Required information is denoted with a *
Your Buying Group

To register as a Buying Group you must agree to provide us with the required details (Contact Name, Address Line 1, *PostCode) of 3 other members of your buying group.
Person 2:		Person 3:
*Contact name:		*Contact name:
*Address 1:		*Address 1:
Address 2:		Address 2:
Address 3:		Address 3:
Address 4:		Address 4:
*Post Code:		*Post Code:
Phone:		Phone:
Email:		Email:

Person 4:
*Contact name:
*Address 1:
Address 2:
Address 3:
Address 4:
*Post Code:
Phone:		I agree to provide details of members of the buying group
Email:


Your residential address
Please let us know your residential address if it is different from your delivery address or billing address.

Name and contact details

Additional information

Terms & Conditions

Credit References for '?'

Please indicate the period of credit that you require.

Your Buying Group

Your residential address